Action plan submitted by Gülşen YALÇIN for CİHANGİR İLKOKULU - 22.01.2023 @ 17:53:13

By submitting your completed Assessment Form to the eSafety Label portal you have taken an

important step towards analysing the status of eSafety in your school. Congratulations! Please

read through your Action Plan carefully to see what you can do to improve eSafety further in your

school. The Action Plan offers useful advice and comments, broken down into 3 key areas:

infrastructure, policy and practice.

eSafety Label - Action Plan

Infrastructure

Technical security

It is good practice that your ICT services are regularly reviewed, updated and removed if no longer in use.

Your school system is protected by a firewall. Ensure that the provision and management of the firewall are

regularly reviewed and updated, as and when required.

Pupil and staff access to technology

It is great that in your school laptops/tablets are easily accessible within a lesson. Using them provides best

practise for pupils in dealing with new media. Ensure that safety issues are also discussed.

Since staff and pupils can use their own equipment on your school network, it is important to make sure that the

Acceptable Use Policy is reviewed regularly by all members of the school and adapted as necessary. It must be

discussed with pupils at the start of each academic year so that they understand what is in place to protect them

and their privacy, and why. Base the policy around behaviour rather than technology. Visitors must also read and

sign the Acceptable Use Policy before they use the school's network.

Data protection

It is good that your school records are stored in a safe environment, it is also necessary that they are archived

and disposed with in line with the Data Protection Act. Ensure that a good records management system is put in

place. Check the according fact sheet for more information.

Having your learning and administration environments together can create a security risk. Ensuring security of

staff's and pupils' private data is a fundamental role of the school. We recommend that your appointed eSafety

manager/ICT coordinator, together with the staff and a technical expert, define and implement a strategy for

separating learning and administration environments or ensuring the equivalent highest level of security

between them. Read the fact sheet on Protecting sensitive data in schools at

www.esafetylabel.eu/group/community/protecting-sensitive-data-in-schools.

It is good that all users are attributed a different password by the system in your school. Remind all school

members never to write their given password down anywhere, certainly not on a sticker on a computer! Also,

ensure that the Acceptable Use Policy reminds staff and pupils to keep their passwords secure and not share

them with others.

It is good that your school provides training materials on the importance of protecting devices, especially

portable ones. Please consider sharing those with others through the in . Also ensure that your materials are

regularly reviewed to ensure they are in line with the state of the latest technology.

Software licensing

Ensure that all staff are aware of the procedure for purchasing new software and that all licenses are appropriate

for the number of pupils and staff that will be using them. The End-user license agreement section in Wikipedia

will provide useful information for understanding terms and conditions and comparing software agreements.

Your school has set a realistic budget for software needs. This is good. Ensure that it remains this way. You

might also want to look into alternatives, e.g. Cloud services or open software.

IT Management

Policy

Acceptable Use Policy (AUP)

Regularly review the Mobile Phone Policy to ensure that it is fit for purpose and that it is being applied

consistently across the school. The fact sheets on Using mobile phones at school

(www.esafetylabel.eu/group/community/using-mobile-device-in-schools) and School Policy

(www.esafetylabel.eu/group/community/school-policy) will provide helpful information.

It is good that school policies are reviewed annually in your school. Ensure that they are also updated when

changes are put into place that could affect them. All staff should be aware of the contents of the policy.

Reporting and Incident-Handling

Please share the materials in which you tackle these issues especially with pupils and parents in the of the

eSafety Label portal.

It is good practice to log cyberbullying incidents that occur in your school centrally, as you are contributing to

building a data base of successful incident handling practices from schools across Europe that you and others

can use in future. Make sure that pupils sign up to anti-bullying guidelines in your Acceptable Use Policy.

Are all staff familiar with the procedure for dealing with material that could potentially be illegal? Is there a named

person from the school senior leadership team who takes overall responsibility in this type of case? The

procedure needs to be clearly communicated to all staff in the School Policy, and to staff and pupils in the

Acceptable Use Policy. Remember to report and suspected illegal content to your national INHOPE hotline

(www.inhope.org).

Draw up guidelines so that all staff are clear about what to do if they discover inappropriate or illegal content on

school machines.

Staff policy

It is good practice that the school policy includes information about risks with potentially non-secured devices,

such as smartphones and that reference is made to it. Consider sharing your school policy via the uploading

evidence tool, also accessible through the My school area.

In order to decrease the risks of misues of user accounts, ensure that you put a procedure in place that

immediately informs the ICT responsible to adjust user rights and/or deactivate them if the role of staff or pupil

has changed.

Pupil practice/behaviour

A hierarchy of positive and negative consequences should be applied to all on- and offline issues. It should be

clearly communicated to all members of the school community and all stakeholders should be involved in

drawing up and agreeing the consequences.

School presence online

While your school has an online presence, pupils cannot take part in shaping it. Explore if there could be a way to

involve pupils, maybe as part of a digital council. It's a great opportunity to learn about media literacy and related

issues. It also can help to establish a peer network of support. Find out more about in the eSafety Label fact

sheet.

Practice

Management of eSafety

In your school, teachers are responsible for their own pupils' online activity. There are many network security and

user privacy, audit and procedural tool checks and balances that need to take place to ensure the safety of your

pupils and the school networks, and these should be laid down in your School Policy. See our fact sheet on

School Policy at www.esafetylabel.eu/group/community/school-policy.

To ensure this happens as efficiently and often as necessary, we advise that the Principal of your school

appoints one individual staff member to look after eSafety management in the school. This person will be

responsible for seeing that all aspects included in your School Policy are discussed and looked at with other

teachers as well as with pupils in the classroom.

To ensure that every staff member, pupil and parent is aware of her or his online rights and responsibilities, see

the fact sheet on Acceptable Use Policy (www.esafetylabel.eu/group/community/acceptable-use-policy-aup-).

eSafety in the curriculum

Sexting is an issue which affects many young people. Sharing possible consequences and risks with them is

important, as is the opportunity for some discussion around the issue. Sexting should be part of a broad and

balanced eSafety curriculum.

The Assessment Form you submitted is generated from a large pool of questions. It is also useful

for us to know if you are improving eSafety in areas not mentioned in the questionnaire. You can

upload evidence of such changes via the Upload evidence on the My school area section of the

eSafety Portal. Remember, the completion of the Assessment Form is just one part of the

Accreditation Process, because the upload of evidence, your exchanges with others via the

Forum, and your reporting of incidents on the template provided are all also taken into account.

It is very good that, in your school, pupils are taught from an early age on about responsibilities and

consequences when using social media. Please share any resources through the uploading evidence tool,

accessible also via the My school area.

It is excellent that consequences of online actions are discussed with pupils in all grades. Terms and conditions

need to be read to fully understand contractual conditions. This can also concern aspects of data privacy.

Another important topic is breach of copyright. Please share the materials used through the uploading evidence

tool, accessible also via the My school area.

It is good practise that in your school Cyberbullying is discussed in the curriculum with pupils from a young age.

It is commendable that you are able to provide an eSafety curriculum that keeps up with emerging issues.

Continue to make use of new resources as they are made available. Can you upload to your school profile an

outline of how you design the curriculum and links to some of the resources you use – this would be most

helpful for other schools.

Extra curricular activities

It is good that you provide eSafety support for your pupils outside curriculum time when asked. Consider offering

all pupils support to deal with online safety issues. It may be helpful to provide a "surgery" to help pupils to set

their Facebook privacy etc. The eSafety Label portal provides resources that will be useful for this; check out the

fact sheet on Pupils' use of online technology outside school at www.esafetylabel.eu/group/community/pupilsuse-

of-online-technology-outside-school.

Sources of support

It is good to know that other school services are involved in eSafety issues (e.g. counsellors, psychologists,

school nurse). Are they also invited to contribute to developing and regular review of your School Policy? Publish

a case study about how this is managed in your school on your school profile page on the eSafety Label project

website, so that others can learn from your experience.

It is great that you have a staff member which is knowledgable in eSafety issues who acts as a teacher of

confidence to pupils.

Staff training

It is good practise that you provide information to teachers on the technology used by pupils in their freetime.

This is important as this awareness is the first step in addressing the issue of powering down for school. At the

same time pupils should not be asked to do their homework using technology not available to them outside of

schools. You might want to have a look at the Essie Survey of ICT in schools.

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